Finance and Administration Executive

Job Summary

A key member of the Operations Team, accountable for book keeping, budget, invoicing, receipts, financial projections and enforcement company culture.

  • Minimum Qualification: Degree
  • Experience Level: Executive level
  • Experience Length: 5 years

Job Description

Approved: July 2019

 

Job Title: Finance & Admin Officer

 

PURPOSE OF THE ROLE

A key member of the Operations Team, accountable for book keeping, budget, invoicing, receipts, financial projections, bank reconciliation, financial statement and payroll. Understanding drug invoicing and retailing. Ensuring vendor satisfaction and negotiating of preferential discounts and payment terms. Managing the office, performing Human Resource functions and ensuring staff satisfaction, development, training and abiding by company culture

 

REPORTS TO: Operations Manager

 

DUTIES & RESPONSIBILITIES

Ø  Bookkeeping, invoicing, receipts and budgeting

Ø  Ensure the company sticks to its planned projections and budget

Ø  Raise red flags where company is deviating from its budget

Ø  Prepare half year financial statements

Ø  Develop relationship with vendors and negotiate for preferential discounts, rates and terms of payment

Ø  Identify new vendors

Ø  Perform HR functions of motivation, L&D, payroll and staff satisfaction

Ø  Ensure staff abide by company policies and adopt company culture

Ø  Instill company values, mission and vision statements among staff.

Ø  Conduct monthly performance reviews

Ø  Sanction, warn, dismiss recalcitrant staff and those who continually fail to meet targets

Ø  Look for new talents for the company

Ø  Take, process, enquire and respond to all staff complaints

Ø  Understand the various portfolios or departments in the company

Ø  Submit weekly financial reports

Ø  Submit monthly Performance Review reports

Ø  customer service report

Ø  Improve and ensure that the best talents are kept, groomed and motivated

Ø  A member of customer service team

Ø  Filing of taxes and SSNIT

Ø  And any other duty that may be assigned

 

TECHNICAL COMPETENCIES

Ø  Adept at Microsoft Office Suite

Ø  Excellent written and oral communication

Ø  Sound knowledge in Finance and Administration

Ø  Knowledge in accounting software

Ø  Report Writing/Business Communication

Ø  Analytical/Problem Solving skills

Ø  Degree Business administration

 

MANAGERIAL COMPETENCIES

Ø  Excellent at listening to vendor and staff complaints and assuring them.

Ø  Strong Self-Management Skills

Ø  Team player

Ø  Planning

 

BEHAVIORAL COMPETENCIES

Ø  Collaborative

Ø  Time-conscious

Ø  Proactive

Ø  Optimistic

Ø  Honest

Ø  Envisioning

Ø  Sociable

Ø  Innovative/ creative

 

 

EXTERNAL RELATIONSHIPS: Medical facilities, GRA, SSNIT

 

KEY PERFORMANCE INDICATORS

Ø  Vendor satisfaction

Ø  Staff retention

Ø  Budget discipline

Ø  Financial engineering                                                                                                

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A Reputable Company
Accra & Tema Region
| Full Time |
GHS 600 - 899
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