Job Summary

Perform duties of a Facilities Manager

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 3 years

Job Description

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges. We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide


Job Title: Facilities Manager


Job Location: Accra(, Greater Accra


Job Description

  • Assure functioning of facilities, logistics and small procurement for programmes in the Governance Building


Tasks


Facility Management (GOVERNANCE BUILDING)

  • Managing the GIZ Governance service team including the housekeepers, gardener and drivers
  • Introducing and improving standards in service provision for drivers and housekeepers according to the needs of GIZ staff and guests and GIZ regulations
  • Introducing and improving standards to make the office more sustainable
  • Handling of all technical and organizational matters regarding telecommunication like telephone, internet; etc
  • Working in collaboration with GIZ Country Office IT Services that service is conducted where needed
  • Ensuring health and safety, updating him/herself on safety, firefighting and security precautions and advising members of the office Building accordingly


Logistics Management

  • Assists in the logistical management of meetings in the office Building
  • Manages transport services
  • Initiates and follows up on vehicle registration and insurance issues of project vehicles by the GIZ Country Office
  • Follows up vehicle accidents, insurance claims
  • Preparation of monthly fuel consumption summaries and averages
  • Takes care of special mail and deliveries


Improved Service Provision

  • Organizing training on service mentality, technical and mechanical courses, writing and speaking, ecology (separate waste management, composting), health and hygiene, first aid, etc
  • Introduction of measures for effective coordination between office and drivers in order to ensure timely arrivals
  • Proactive introduction of new measures to improve working environment (e.g. better use of outdoor space for lunch or other activities)


Other duties/additional tasks

  • Assists in and/or carries out other activities and tasks assigned by the supervisor


Qualification and Requirements

  • Minimum of Bachelor’s Degree in Logistics, Hotel / Facility Management
  • At least 3 years working experience in Logistics / Hotel / Facility Management or a similar position (according to international standards)
  • Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, scanner, internet and its software)
  • Working knowledge of Outlook, WORD and EXCEL programs
  • Good language and communication skills
  • Excellent organising skills
  • Strong customer service orientation



NB

How to Apply

  • Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant’s motivation not later than 24.01.2019
  • Kindly, note that only short listed applicants would be contacted
  • If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful

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