Executive Personal Assistant

A Reputable Company

Job Summary

Perform mostly administrative duties and clerical duties.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

A Reputable Company seeks the services of an Executive Personal Assistant


Job Title: Executive Personal Assistant

Job Location: Accra, Greater Accra


Job Description

  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Answering telephone calls, screening calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director. Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Complex diary management, both business and personal, for the Director
  • Creating detailed travel itineraries
  • Extensive and efficient email correspondence
  • Organising meetings, including booking venues, ordering refreshments and high quality minute-taking
  • Processing of expenses
  • Arranging social events for both clients and the team
  • Ad-hoc personal errands for the Director
  • Management of miscellaneous issues
  • Readiness to be contacted out of office hours
  • Covering reception on occasion if necessary
  • Handling confidential matters with discretion


Qualification and Requirements

  • Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is not essential
  • Experienced Personal Assistant at senior management level - Demonstrable and proven experience in a similar role
  • Proven diary management skills - Experience of electronic diary management
  • Exceptional standard of written and verbal English
  • Flexibility on hours
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages - preferably Microsoft Office Suite.


Benefits:

  • Competitive salary and bonus
  • Company phone
  • Pension scheme
  • Health care
  • 25 days annual leave per annum    

Share Job Post

Log In to apply now

A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
1mo
A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
1mo
A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
1mo
Accra & Tema Region
| Internships & Graduate |
Confidential
1mo