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Executive assistant

Elidel Prestige Ltd
Greater Accra Region Full Time Hospitality & Leisure GHS Below 180
1 week ago

Job Summary

Elidel Prestige Ltd seeks the services of an Executive Assistant   Job Title: Executive Assistant   Job Location: Accra, Greater Accr...

  • Experience Level: Senior level
  • Experience Length: 3 years

Job Description

Elidel Prestige Ltd seeks the services of an Executive Assistant

 

Job Title: Executive Assistant

 

Job Location: Accra, Greater Accra

 

Job Description

  • To be the first point of contact for all communication to the country Director
  • The Executive assistant will develop a solid understanding of the needs and preferences of the country director and wider organization so that they are able to act as gatekeeper, filtering communication and dealing with enquiries directly where appropriate in order to ensure she is able to work efficiently and maximise the use of her time
  • To meet and greet the country Director's visitors, ensuring that they are welcomed into a friendly and professional environment
  • To communicate and build relationships with board members, donors and other high profile individuals in a respectful and professional manner

Diary Management

  • To manage the Country Director's diary, including organisation of meeting venues, facilitating travel arrangements and liaising with internal and external participants
  • To use wise judgement to manage and prioritise competing demands
  • To ensure all information and papers relating to the country Director's meetings are provided prior to the meeting in a well ordered and properly presented manner administrative and communications support

Administrative Support

In particular, the Executive Assistant will:

  • Ensure that all enquiries and correspondence are dealt with promptly and effectively produce letters, reports and documents (including confidential items)
  • Utilize a variety of software packages to produce correspondence / documents and maintain presentations, spreadsheets and databases
  • Support the country director to collate and prepare information for key meetings to collate information and prepare the first draft of power-point presentations manage filing systems (both electronic and paper) as directed
  • Ensuring the efficient management of information, including making sure that electronic and paper records systems are well maintained
  • Working in close collaboration with other team members to manage general office matters
  • To complete any other tasks as directed by the Country Director

 

Qualifications and Requirements

  • Degree in Business Administration, Human Resource or Social Sciences from a recognised University
  • Minimum of 5 years experience of providing PA support or working as an Executive Assistant to staff at a senior level
  • Good written, oral and aural communication skills
  • Good MS Office skills, specifically Word, Excel and PowerPoint
  • Able to present information clearly, concisely and in accordance with company branding
  • Must be able to communicate at all levels and have the confidence to handle difficult phone conversations in a calm and professional manner
  • Ability to build and maintain relationships with high profile individuals
  • Ability to work collaboratively with all Aker team members and create a positive team culture
  • Ability to work in a fast paced environment and remain calm under pressure
  • Adaptable, organised and able to work with minimum supervision
  • Able to maintain discretion and confidentiality

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