Executive Assistant

New

A Reputable School

Job Summary

This position aims to deliver efficient and professional administrative services to students and prospective students or clients for activities associated with the enrollment, examination and graduation of students in conjunction with a demonstrated commitment to ongoing process review and improvement.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

A Reputable Company seeks the services of an Executive Assistant


Job Title: Executive Assistant


Job Location: Okponglo-Junction, Legon, Greater Accra


Job Description

  • Manage and maintain the ED’s diary and email account
  • Filter emails, highlight urgent correspondence and print attachments
  • Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive
  • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems
  • Conduct weekly diary meetings with the ED to discuss upcoming engagements, invitations and other requests
  • Schedule on behalf of the ED meetings between him and his direct reports and the committees and groups to which he is a member
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the ED match his requirements
  • Filter general information, queries, phone calls and invitations to the ED by redirecting or taking forward such contact as appropriate
  • Ensure the ED is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the ED
  • Prepare correspondence on behalf of the ED, including the drafting of general replies
  • Minute general meetings as required and complete research on behalf of the ED

 

Qualification and Requirements

  • Minimum of Degree
  • At least 3 years experience
  • Communication skills, both verbal and written
  • Ability to prioritize and multitask, discretion and confidentiality
  • Excellent knowledge of Microsoft Office and Scheduling systems

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