Assistant general manager/office manager

A Reputable Company

Job Summary

Perform duties of an Assistant General Manager/Office Manager

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 2 years

Job Description

A Reputable Oil and Gas Company seeks the services of an Assistant General Manager/Office Manager

 

Job Title: Assistant General Manager/Office Manager

 

 

 

Job Location:Accra, Greater Accra

 

Job Description

  • Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • Manage online and paper filing systems
  • Develop and implement new administrative systems, such as record management
  • Record office expenditure and manage the budget
  • Organise the office layout and maintain supplies of stationery and equipment
  • Maintain the condition of the office and arrange for necessary repairs
  • Organise and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
  • Oversee the recruitment of new staff, sometimes including training and induction
  • Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
  • Carry out staff appraisals, manage performance and discipline staff
  • Delegate work to staff and manage their workload and output
  • Promote staff development and training
  • Implement and promote equality and diversity policy
  • Write reports for senior management and deliver presentations
  • Respond to customer enquiries and complaints
  • Review and update health and safety policies and ensure they're observed
  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • Arrange regular testing for electrical equipment and safety devices
  • Attend conferences and training

 

Qualification and Requirements

  • A minimum of a Degree in Business Adiministration
  • At least 2-3 years of experience
  • Excellent organisational and time management skills
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
  • Strong IT and typing skills
  • Ability to prioritise tasks and work under pressure
  • Good teamworking skills and the confidence to lead and motivate a team
  • Ability to manage your own workload and supervise the work of others concurrently
  • Excellent interpersonal, oral and written communication skills
  • Attention to detail
  • Flexibility and adaptability to changing workloads
  • Problem-solving approach to work
  • Project management skills

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