Administrative Support (Female)

New

A Reputable Company

Job Summary

Managing and distributing information within an office, this generally includes answering phones, taking memos and maintaining files.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

  • Assisting with all aspects of administrative management, directory maintenance, logistics management, equipment management 
  • Preparing and sending out business correspondence, briefing papers, reports and presentations, typically using Microsoft office ( Word, Excel, PowerPoint, Access, Outlook)
  • Preparing and managing maintenance contracts with clients including all aspects of execution and payments
  • Managing inventory of assets and suppliers (Vendors) and submitting invoices 
  • Scheduling and coordinating meetings, appointments, interviews, events and other similar activities
  • Performing multifaceted general office support including sending and receiving mail, forms and packages for the company, managing files and corresponding, answering phone calls, managing client lists
  • Creating and maintaining office systems, including data management and filing
  • Arranging travel, visas and accommodation, taking minutes at meeting and to provide general assistance during presentations
  • Screening phone calls, inquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority

 

Qualification and Requirements 

  • A minimum of an HND is required
  • At least 2 years work experience


Location: Kaneshie, Greater Accra

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