Job Summary

The Admin Officer acts as an interlink between the project team and the administrative teams of GIZ Country Office in Accra and in GIZ headquarters in Eschborn and handles the administrative and procurement of the project including to support the introduction of new procedures linked with the backoffice functionalities of the WIDU software platform.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Job Title: Administrative Officer


Project: Employment promotion in the informal sector in Africa by leveraging diaspora money transfers ("WIDU" platform)

 

Reports To: International Advisor


Assignment Period: October 2019 to April 2020 (with option for an extension until 2022)


Location: Accra, Ghana


Job Description:

“Employment promotion in the informal sector” is the new regional project that contributes to improving the employment and income situation in Africa. Start-up entrepreneurs and micro entpreneurs are supported by improved access to finance through the topping-up of migrants' transfers of funds and capacity-building of entrepreneurial skills. Through the digital "WIDU" platform, the project applications are submitted jointly by business start-ups and microentrepreneurs as well as members of the African Diaspora in Germany. In addition, the digital platform provides the framework for coaching and mentoring services in the pilot countries as well as for the networking of funded start-up entrepreneurs and micro-entrepreneurs. Given the innovative P2P approach of the project, it will be piloted in Ghana and Cameroon in a 9- month orientation phase ("individual development co-operation"). If the pilot phase is successful, a later increase and extension of the project to other African countries is planned.

 

 Your Tasks

The Admin Officer acts as an interlink between the project team and the administrative teams of GIZ Country Office in Accra and in GIZ headquarters in Eschborn and handles the administrative and procurement of the project including to support the introduction of new procedures linked with the backoffice functionalities of the WIDU software platform.

 

Office Management

  •  Administer and maintain the project filing system according GIZ procedure
  •  Purchase office equipment and ensures its maintenance in coordination with the procurement unit of the GIZ Office Ghana
  •  Organise maintenance and support of office equipment, including IT.
  •  Manage every day secretarial issues at his/her duty station
  •  Organise maintenance and support of office equipment, including IT. GIZ GHANA - JOB ADVERTISEMENT Administrative Officer
  •  Manage every day secretarial issues at his/her duty station
  •  Make travel arrangements for the project team including travel, hotel bookings, requesting advances, supporting in the reimbursement of travel costs.
  •  Prepare and administers official correspondence of project
  •  Maintain the databases and library of project
  •  Organise and compiles information and presentation materials
  •  Supports the results-based monitoring process of the project activities in all related components; 

 Event Management

  •  Support the organization of field missions and capacity-building activities
  •  Support of preparing workshops and events
  •  Book event venues
  •  Event and participant management: travel arrangements, travel costs reimbursement, participant registration

 Other duties and additional tasks

  •  Supports the operationalization of new financial and administrative procedures based on “backoffice/moderation” processes of the new WIDU software platform
  •  Organize repairs, maintenance, fuel checks, counter-signing of logbooks for the project vehicle
  •  Assist in and/or carry out other office activities and other tasks, as assigned

 

 

Qualification and Requirements 

  • A minimum of  Degree certificate
  • At least 4-5 years of work experience with a focus on administration
  • Good communication and excellent organizational skills
  • Very good working knowledge of modern telecommunication systems, and computer applications ▪ Excellent command of English language, ideally a knowledge of French and/or German
  • Ability to take responsibility and work on own initiative
  • Disciplined and punctual; willingness to keep deadlines


Willingness to strengthen skills and competencies as required by the tasks Our Offer Competitive GIZ salary grid (Band 3 Ghana), SSNIT, Health insurance, as well as 13th Month Salary and Annual Bonus.


Interested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one – page cover letter to: [email protected] under the job code 2019/ WIDU/09/02. Please note If you do not hear from us two (2) weeks after the deadline, please consider your application unsuccessful. Closing date: 04.10.2019

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