Administrative Executive

New

Job Summary

The goal of the Administrative Executive is to provide a full range of administrative support and monitor actions in support of work activities.

  • Minimum Qualification: Degree
  • Experience Level: Graduate trainee
  • Experience Length: 2 years

Job Description

Department: Administration


Reports To: Managing Director


Purpose: The goal of the Administrative Executive is to provide a full range of administrative support, coordinate and monitor actions in support of work activities ensuring high quality, accuracy, and consistency of work. 



Duties:

  • Provide administrative support including but not limited to conducting research, drafting, reviewing, and dispatching of correspondence, reports, and documents.
  • Set up and oversee administrative policies and procedures for the office. 

  • Receive, screen and log all incoming and outgoing correspondence, search for information, update and maintain unit filing system (paper-based, electronic and database of all records and files)

  • Make monthly statutory payments on behalf of the company 

  • Answer and direct phone calls, develop and maintain a filing system

  • Perform general office duties such as ordering supplies, maintaining records, management systems, limited accounting data entry/filling, and supporting HR functions.

  • Perform other duties assigned by the Manager of the company


Must-Have

  • A minimum of a Bachelor’s degree in Business or Public Administration, Social Sciences from an accredited institution.
  • Very good knowledge of English (written and spoken)

  • At least 2 years of progressive and relevant administrative and office management experience is required.

  • Experience in the usage of Microsoft office software packages and knowledge of spreadsheet and database packages.

  • Valid driver's license


Competencies

  • Planning and Organising
  • Teamwork and collaboration

  • Exceptional communication skills

  • Proficiency in computer programs

  • Respect for organizational, intercultural, and ethical values.

  • Good time management skills.

  • Numeracy skills

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