A Reputable Company seeks the services of an Administrative Executive Officer
Job Title: Administrative Executive Officer
Job Location: Accra, Greater Accra
Much of an Administrative Executive Officer’s responsibilities will depend on the size of the office and the company’s industry. However, based on our company’s needs we analysed, these duties are usually assigned to our Administrative Executive Officers:
- Many people’s first interaction with a company comes through a phone call, by mail, on social media, or through an email. This Administrative Executive Officer fields all inquiries, comments, and other correspondence in a professional manner, from the Group and from its subsidiaries’ activities, and passes on important information to the appropriate party. This Administrative Executive Officer also will serve as a liaison between The CEO and different staff members or departments in a company.
- Administrative Executive Officer will often be involved in many aspects of company planning and general coordination. They must keep meticulous notes in order to accurately update event calendars and manage the daily schedules of their superiors. Administrative aides are also responsible for booking and managing staff meetings and appointments, which requires high attention to detail since executives are often very busy.
Write and Edit Assignments
- Many managers delegate writing assignments to the Administrative Executive Officer. These can range from simple memos or newsletters to more extensive reports and research-heavy papers. Some administrative aides also conduct intensive research to help flesh out a presentation or a publication that’s ready for printing. The Group’s publications will be largely fuelled by research work and others delegated to this Administrative Executive Officer.
- The Administrative Executive Officer usually handle a company’s detailed record systems. This can include databases and spreadsheets with correspondence, internal documents, or general company files. Administrative Executive Officer may also record and file company expenditures and receipts while making sure everything is accounted for.
Qualification and Requirements
- While some higher-level Administrative Executive Officer positions require previous experience, many companies like ours are willing to train a prospective hire but talent should be clear from the start. The following skills are essential to getting the job done:
- Typing – the bulk of an Administrative Executive Officer’s day is spent working in front of the computer or on her phone. They must be fast and accurate typists to quickly craft emails, notes, memos, and other documents.
- English language proficiency – Administrative Executive Officers are sometimes asked to review and revise written material, making good English grammar and writing skills a must.
- Computer skills – Administrative Executive Officers must be comfortable with a Windows or Mac computer system and the associated programs, depending on what the company uses.
- Communication skills – much of an Administrative Executive Officer’s daily work involves corresponding either over the phone or in person with a colleague or visitor, so a confident tone of voice is essential on the job. This Administrative Executive Officer will also be in charge of the Group and its subsidiaries’ communication on all of the social media platforms.
- Organization skills – working in an office requires a high degree of organization. This Administrative Executive Officer will cater for the administrative needs of the Group CEO and is usually responsible for a wide array of work and must keep track of paperwork, documents, and other important information pertaining to the Group CEO.
- Multitasking – the Administrative Executive Officer must prioritize the many assignments they receive through the day, many of which must be handled simultaneously.
Administrative Executive Officer Education and Training
- An organisation like ours looking for an Administrative Executive Officer require at least a high school diploma or WASSCE. Some companies ask for coursework in a field like accounting or business, as well as some past office experience. The Administrative Executive Officer will usually receive on-the-job training that introduces them to company programs and operating procedures. They also learn how to use in-office equipment like copy machines, phones, and scheduling tools.
NB: Candidate shouldn’t be above 26 years