Administrative assistant

A Reputable School

Job Summary

A Reputable School seeks the services of an Administrative Assistant Job Title: Administrative Assistant Location: Greater Accra Region - Haatso

  • Minimum Qualification: High School (S.S.C.E)
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description

Job Description

  • Provide information by answering questions and requests via telephone calls and e-mails
  • Schedule appointments and maintain the company’s calendar
  • Plan meetings and take detailed minutes 
  • Prepare materials for workshops and meetings 
  • Write and distribute email, correspondence memos, letter, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system 
  • Maintain company contact lists
  • Update and maintain office policies and procedures 
  • Maintain attendance reports and leave records 
  • Order and maintain office supplies inventory; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies 
  • Responsible for office equipment and maintenance procurement 
  • Submit and reconcile expense reports 
  • Act as the point of contact for internal and external clients 
  • Work with the company's partners and staff to increase sales opportunities and build profitable relationships with customers 
  • Represent the company at meetings and must always act in the interest of the company
  • Responsible for the day-to-day running of the office 
  • Manage, plan, execute and report on a day-to-day operational basis 
  • Any other related duties that will be assigned from time-to-time 


Qualification and Requirements

  • A minimum of S.H.S is required
  • Business Studies and Secretarial Management are highly required
  • Knowledge of office management systems and procedures 
  • Working knowledge of office equipment (printers and fax machines) 
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 
  • Excellent time management skills and the ability to prioritize work 
  • Attention to detail and problem solving skills 
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task 
  • Maintain a high level of confidentiality

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