Job Summary

Responsible for receiving and greeting both employees/guests and handling the front office reception together with various clerical duties i.e. Emailing, faxing, etc.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description

Reports Directly to: Business Improvement Manager


Job Purpose: Responsible for receiving and greeting both employees/guests and handling the front office reception together with various clerical duties i.e. Emailing, faxing, etc.


Key Responsibilities

  • Welcomes visitors by greeting them in person or on telephone
  • Answering or referring enquiries about services
  • Directs visitors by maintaining employees and departmental directories
  • Planning, Coordinating Meetings and taking detailed minutes
  • Making travel arrangements such as booking flights, cars and making hotel and restaurant reservations
  • Making reports or maintaining appropriate filing systems
  • Maintains security by Monitoring log book
  • Setting Appointments
  • Ensuring lobby /reception Area is tidy
  • Sometimes serving coffee or refreshment to guest
  • Maintain contact phone numbers for all staff and update as and when necessary
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Managing office supplies and ensuring proper inventory control
  • Other duties as may be assigned


Key Relationships

  • Internal : Staff and management
  • External:  Guests and Vendors


Competencies

  • Excellent written and Verbal communication skills
  • Strong organizational skills with ability to multitask
  • Working Knowledge of office equipment i.e. Printers, fax machines etc.
  • Excellent time management skills
  • Proficiency in MS word and Excel


Educational qualification

  • An HND /Bachelor degree holder


Specific Working Experience

  • Working experience as a secretary or Administrative Assistant is a plus
  • A year or two experience in same position


Personality Attribute

  • Attentiveness
  • Initiative
  • Positive Attitude
  • Pleasant personality
  • Maturity
  • A well-groomed appearance
  • Sense of honesty, integrity and loyalty
  • Punctuality

Interested Applicants should send cvs to: [email protected]

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