Administrative Assistant

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Job Summary

Perform duties of an Administrative Assistant.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

A three star hotel located in the Eastern Region currently requires the services of an Administrative Assistant


Job Title: Administrative Assistant


Job Location: Eastern Region


Job Description

  • Prepare and submit meeting calendar for the year and manage all appointments of the General Manager
  • Assist Manager-HR & Admin in the preparation of hotel manuals, training designs, certificates and co-ordinate hotel training programs including orientation of new employees
  • Assist Manager-HR & Admin in the preparation and administration of hotel payroll
  • Maintain and update all personnel files and corporate correspondences for easy retrieval
  • Collate departmental/sectional rosters weekly for vetting and approval
  • Co-ordinate the completion of mid-year and annual appraisals within agreed timelines
  • Draft all corporate correspondences i.e. memos, circulars, letter and prepare monthly duty manager roster for approval
  • Monitor expiry dates of all hotel licenses i.e. fire certificates, data protection, tourism license, food & drugs permit among others
  • Co-ordinate all industrial internships, excursions among others
  • Assist heads of departments in identifying training needs to feed into corporate training plan for the hotel
  • Co-ordinate all hotel meetings, i.e. operational meetings, Management Union meetings, and staff meetings and prepare minutes of same
  • Any other job(s) that may be assigned from time to time


Qualification and Requirements

  • A minimum of first degree in Human Resources Management or Social Sciences from a recognized tertiary institution
  • At least five years’ experience in a similar role in a hotel environment
  • Excellent report writing skills
  • Excellent spreadsheet skills
  • Excellent presentation skills
  • Professional disposition with good communication and interpersonal skills
  • Prior experience in use of HR software and payroll administration will be an advantage

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