Administrative Accountant

Job Summary

The role provides financial and administrative services to the company, in order to ensure effective, efficient and accurate financial operations. The role must comply with existing laws, established policies and procedures. This includes processing and monitoring payments from debtors, paying suppliers and vendors and managing petty cash.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Directly Accountable to: CHIEF FINANCIAL OFFICER, DELFT IMAGING SYSTEMS (DIS) 

Division: ADMINISTRATION

Directly Supervises: NONE


KEY RESPONSIBILITIES & ACCOUNTABILITIES
• Make daily journal entries in company’s financial software
• Prepare monthly reconciliation reports and submit to Chief Financial Officer of DIS
• Perform weekly and monthly stock reconciliation
• Keep salary administration up-to-date
• Prepare pro-forma and invoices for customers
• Follow up on payments and withholding tax issues
• Verify that transactions comply with financial policies and procedures
• Process all approved vendor payments and keep record in Dropbox
• Manage the petty cash account and submit weekly reports to Managing Director and monthly reports to Chief Financial Officer, DIS
• Manage basic financial record such as expense claims, staff allowances and transportation expenditure and prepare financial reports.
• Investigate and resolve financial customer queries.
• Comply with Universal Delft Limited policies and procedures
• Perform any other function/task as and when assigned by Chief Financial Officer, DIS or Managing Director.

QUALIFICATIONS
• HND in Accounting, Finance, Business or a related field
• A Professional or Bachelors’ degree in Accounting (ACCA, ICA, CIMA)

COMPETENCIES
Technical
• Knowledge of the principles, procedures, and techniques of accounting.
• Knowledge and good understanding of Ghana’s tax laws including CIT, VAT, WHT, PAYE, SSNIT, Pension, etc.
• Ability to effectively use Accounting ERP Software
• Ability to perform compensation and benefits calculations for administration
• Ability to prepare financial reports.
• Proficiency in MS Office package especially Excel and online banking systems

Communication
• Ability to provide effective and timely information orally, in writing and non-verbally both upward and downward through the company communication channels. This includes presentation skills.
• Ability to communicate effectively over the phone, in writing and in person with external stakeholders (i.e. customers)
• Ability to develop and nurture relationships

Managerial
• Ability to work independently with minimum supervision as well as within a team and take initiative.
• Ability to plan, highly organized and prioritize in a fast-paced and dynamic environment.
• Strong interpersonal and time management skills.
• High level of integrity – truthful, trustworthy and reliable.

EXPERIENCE
• Minimum of four (4) years’ Accounting and/or Financial management
• Experience in Accounts payable or receivable is preferred 

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