Programs Manager

The Khana Group

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The Khana Group seeks the services of a Programs Manager


Job Title: Programs Manager


Job Location: Ashanti Region


Job Description

The Program Manager will support the overall design, conduct and management of the observational sepsis clinical study in the following ways:

Project Administration

  • Ensure that all activities are conducted in accordance with all federal, hospital and sponsoring agency regulations and policies
  • Make sure the rights and welfare of all human research participants involved in the study are protected in line with all federal, hospital and sponsoring-agency regulations and policies
  • Support in the development of materials and tools needed to train individuals involved in the study; maintain documentation of such training and ensure all individuals on the study have met the standard training requirements in accordance with federal, hospital and sponsoring-agency regulations
  • Coordinates and/or cooperates with hospital / external regulatory officials for M&E / audit visits
  • Track project budgets, invoices, forecasts, monetary disbursements and justification notes; also keep accurate records regarding expenditures and report to sponsor
  • Any other administrative task as required by the sponsor

Study Protocol and Research Implementation

  • Facilitate information flow among study team members in country, partner organizations and the US sponsor team members
  • Maintain effective and ongoing communication with sponsor, stakeholders, supporting agencies (laboratories etc.) and management during the course of the study
  • Review and understand study protocol i.e. study proceedings and timelines, inclusion and exclusion criteria, confidentiality and privacy protocols etc
  • Manage the day to day activities of the study including problem solving, communication and protocol management. Also coordinate project activities such as recruitment, capacity building, sponsor and stakeholder meetings etc
  • Assist in communication of study requirements to all individuals involved in the study. Provide appropriate training and tools for study team members. Document date of training and signatures of study personnel trained on study specific training log
  • Maintain study timelines
  • Maintain adequate inventory of study supplies
  • Complete study documentation and maintain study files in accordance with sponsor requirements and hospital policies and procedures including, but not limited to, consent forms, source documentation, narrative notes if applicable, case report forms, and investigational material accountability forms etc
  • Retain all study records in accordance with sponsor requirements and hospital policies and procedures
  • Provide scientific and compliance reporting requirements in accordance with federal regulations and hospital and sponsoring agency policies and procedures
  • Attend meetings as required by sponsor
  • Any other task as required by study protocols, and sponsor


Qualification and Requirements

  • Minimum of MBBS, Bachelor’s degree in a health related discipline. A Master’s degree is highly desirable
  • At least 1 year experience in the healthcare industry in an administrative role is essential
  • Previous experience in clinical study is essential. Knowledge of Good Clinical Practices and the regulations necessary for the protection of human subjects and the conduct of clinical research required
  • Proficient in using MS Office (Word, Excel and PowerPoint especially); familiarity with MS Project
  • Strong organizational skills, efficiency, critical thinking, confidence and decision making skills, ability to multi-task, work quickly and accurately under pressure, dependability - working in a fast-paced environment and meeting deadlines, integrity and time effectiveness. Need to demonstrate consistent professional conduct and meticulous attention to detail
  • Able to read, analyze, and interpret information from professional journals, technical procedures, or governmental regulations
  • Proficiency in conducting internet research is essential
  • Fluency in English (ability to speak in local dialects is an added advantage) with exceptional reading and writing skills (ability to condense and relay complex information quickly and accurately)
  • Ability to work independently as well as part of a team