The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges. We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.

 

Job Title: Accounts Officer

 

Job Location: Accra, Greater Accra

 

Job Description

The accounts officer is responsible for

  • Ensuring that financial administration functions well in accordance with GIZ standard procedures
  • Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office
  • Preparing cheques, bank transfers and deposits at the bank
  • Deputizing for cash payments, cash book and bank book
  • Performing tasks in compliance with GIZ’s Orientation and Rules (O+R)
  • Financial planning, monitoring and accounting for GIZ-assisted projects
  • Giving advice to the projects, business partner and counterparts

The accounts officer performs the following tasks:

Financial services

  • Monitors income, expenditure and the monthly bank reconciliation
  • Manages the processing of letters of credit
  • Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the senior accounts officer

Travel claim calculation

  • Calculates national and international travel claims
  • Calculates travel advances
  • Processes settlement of applications for the reimbursement of travel expenses
  • Monitors the international duty trip lists and forwards them to GIZ Head Office
  • Follows up on outstanding travel advances

Internal Control

  • Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
  • Advises on financial aspects of the projects
  • Carries out internal controls,- both checklist A and monthly error sheets as yearly internal controls of projects-  in accordance with GIZs internal controlling manual

General services for GIZ-assisted projects/programmes

  • Carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period accounts and bank reconciliation vouchers
  • Submits the end-of-month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Head Office
  • Assists with the transfer of funds to projects

Other Duties / Additional Tasks

  • Reports all problems with financial administration and compliance without delay
  • Is responsible for filing in accordance with GIZ rules
  • Performs other duties and tasks at the request of management

 

Qualification and Requirements

  • A minimum of a Bsc/BA in accounting and auditing or similar area
  • At least 3 years professional experience in a comparable position 

 

Other Knowledge, Additional Competences

  • In-depth knowledge of accounting software
  • Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications. (e.g. MS Office)
  • Confidential handling of data and information
  • Very good knowledge on the English language, ideally a knowledge of German knowledge is an added advantage
  • Proactive attitude towards personnel and institutional changes
  • Team player
  • Result orientated performance
  • Good communication skills
  • Willingness to update skills as required by the  tasks to be performed- corresponding measures are agreed with management

 

How to Apply

  • Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant’s motivation. Kindly, note that only short listed applicants would be contacted. If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful

 

NB: GIZ- Ghana is an equal opportunity employer, both men and women are encouraged to apply