Personal Assistant to the CEO

Prixim Consulting Company Limited

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Prixim Consulting Company Limited seeks the services of a Personal Assistant to the CEO

 

Job Title: Personal Assistant to the CEO

 

Job Location: Accra, Greater Accra

 

Job Summary

  • The Personal Assistant enhances the C.E.O’s effectiveness by providing information and management support

 

Job Description

  • Managing the day to day operations of the C.E.O’s office
  • Schedule and attend meetings and daily briefings
  • Attend meetings on behalf of CEO
  • Prepare agendas, and transcribe or distribute minutes to all attendees and ensuring all actions are implemented
  • Communication, Reporting And Documentation
  • Carrying out research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Preparing presentations for meetings
  • Client relationship management and providing excellent customer service
  • Managing internal and external correspondents for the Executive Director

Administrative Assistance to the C.E.O

  • Managing diary appointment
  • Receiving and welcoming all visitors
  • Setting up and managing meetings
  • Devising and maintaining office systems
  • Providing administrative support such as filling of documents and letters
  • Taking notes/ writing minutes

Company protocols

  • Arranging travel, visa and accommodation
  • Screening phone calls, enquiries and requests
  • Organizing and maintaining diaries and making appointments
  • Dealing with incoming email, faxes and post
  • Liaising with clients, suppliers and other staff
  • Working more closely with management
  • Being involved in decision-making processes
  • Other duties assigned by the C.E.O

 

Qualification and Requirements

  • Bachelor’s degree and above, a Diploma and others
  • PA diploma or certification would be an advantage
  • At least 5-7 years progressive work experience in a similar role
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • The incumbent must have proficient knowledge in Office administrative procedure

 

Skills and Abilities

The incumbent must demonstrate the following skills and abilities:

  • Ability to maintain a high level of confidentiality
  • Excellent  inter personal skills and organizational skills
  • Effective communications skills
  • Knowledge of Visa / travel processes
  • Computer skills including the ability to operate spreadsheet  and word-processing  programs and fast typing skills

 

Personal Attributes

  • Be honest and trustworthy
  • Be respectful and polite
  • Possess cultural awareness and sensitivity
  • Be punctual and flexible
  • Demonstrate sound work ethics