Administrative Secretary

RX Health

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RX Health seeks the services of an Administrative Secretary

 

Job Title: Administrative Secretary

 

Job Location: Accra, Greater Accra

 

Job Description

  • Open, sort, and distribute incoming correspondence, including faxes and email
  • File and retrieve corporate documents, records, and reports
  • Greet visitors and determine whether they should be given access to specific individuals
  • Prepare responses to correspondence containing routine inquiries
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Make travel arrangements for executives
  • Attend meetings in order to record minutes
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
  • Manage and maintain executives' schedules
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Set up and oversee administrative policies and procedures for offices and/or organizations
  • Any other administrative or clerical task as may be assigned to the position

 

Qualification and Requirements 

  • A minimum of an HND is required
  • At least 1-3 years work experience